StuySU

Please submit a copy of the club and publications charter physically and electronically. The electronic charter can be found below. The physical copy of the charter can be submitted to the Student Union’s Club and Publications Department.

Club Pub Electronic Form

PLEASE NOTE THAT ALL CHARTER FORMS WILL BE DUE AT 3:30PM ON FRIDAY, OCTOBER 21ST, 2011!

Below are the rules and regulations for all clubs and publications at Stuyvesant. Please read this carefully. Failure to adhere to the following rules and regulations will result in the revocation of your club or publication’s charter and its automatic suspension. NO EXCEPTIONS!

Stuyvesant Student Union

Clubs & Publications

Rules and Regulations

Basics

1. In order for a club or publication to exist and operate, a charter must be submitted and approved.
2. All clubs and publications must have the following: a club president, a club vice-president, and a club faculty advisor.
3. All clubs and publications must have an appropriate mission. Any club with an inappropriate mission will not be chartered and will not be allowed to hold club meetings in the school building.
4. All clubs and publications must be an active part of the Stuyvesant community. Any club found inactive for more than one month, will be suspended.
5. All clubs and publications must adhere to the New York City Department of Education’s Citywide Standards of Intervention and Discipline Measures.

Room Reservations and Usage

1. All clubs and publications must reserve a room on the Student Union website to be able to hold a club meeting.
2. No club or publication is entitled to a specific room. The room reservation process runs on a first come first serve basis.
3. All rooms must be kept clean and in sanitary condition. Any complaints made by a member of the staff in regards to the condition of the room used will result in the suspension of the club that used the room.
4. All clubs and publications must use the room reserved. If the reserved room is not used, the club or publication will be suspended.
5. No food or drink is permitted during club meetings.
6. The directors of the clubs and publications department must be notified at least 24 hours in advance in the case that the club or publication can no longer hold a meeting.
7. The appropriate paperwork must be filled out in order to reserve and use spaces other than school classrooms (i.e. cafeteria, auditorium, lecture halls) for their meetings.

Club Meeting Regulations

1. All clubs and publications must hold club meetings in an appropriate manner. Any complaints made by a member of the staff in regards to a club or publication’s manner and behavior will result in the suspension of that club.
2. A faculty advisor must be present at club meetings engaging in any physical activity and or the use of special equipment.
3. Clubs and publications may not go on trips or engage in any activity outside of the school’s premises without the presence of a faculty advisor, the filling out of the appropriate paperwork, and the consent of Ms. Weinwurm.
4. All clubs and publications must evacuate the school building no later than 5:00PM or at the specified time during that day. No exceptions.

ANY CLUB OR PUBLICATION THAT FAILS TO AGREE WITH THE ABOVE SET OF RULES AND REGULATIONS WILL NOT BE CHARTERED. ANY CLUB OR PUBLICATION THAT FAILS TO ADHERE TO THE ABOVE SET OF RULES AND REGULATIONS WILL RESULT IN THE SUSPENSION OF THAT CLUB AND THE REVOCATION OF THE CLUBS CHARTER.

Please email stuyclubpub1112@gmail.com for any questions or concerns.

Stuyvesant Student Union

Clubs & Publications Charter

Name of Club: ____________________________________

Type of Club (Please circle the one that most closely applies to your club.)

Entertainment     Culture     Sports     Arts/Crafts     Educational     Volunteer     Other

1. Mission. In detail, please explain the purpose of your club and the plans it has for members of the club, students, and the greater Stuyvesant community.

2. Description. In detail, please describe what your club entails, the activities it will be having during club meetings, and other operations that will take place during the year (trips, special events, etc.). Please be specific.

3. Officer Appointments. Please describe in detail, the officer positions your club has to offer and what the duties of each specific officer are. Please describe the procedures of officer appointment and impeachment. Be comprehensive.

4. Club Commitments. Chartering a club comes with great responsibility. How often will your club be having meetings?

Club Officers and Faculty Advisor. All clubs must have a faculty advisor as well as a president and vice president. Please fill out the information fields below.

Faculty Advisor’s Name:
Faculty Advisor’s Email Address:
Faculty Advisor’s Department and Office Hours:

Club President’s Name:
Club President’s Email Address:
Club President’s 4-Digit ID:
Club President’s Phone Number:

Club Vice President’s Name:
Club Vice President’s Email Address:
Club Vice President’s 4-Digit ID:
Club Vice President’s Phone Number:

Signatures. By signing below, you hereby agree to follow the rules and regulations for clubs and publications set forth by Stuyvesant High School and the Student Union. Failure to adhere will result in your club’s suspension and revocation of your club’s charter.

________________________     ____________________________     ________________________

Club President’s Signature        Club Vice President’s Signature         Faculty Advisor’s Signature